Webinar, November 20, 2014
Estimating Systems and Basis of Estimates
Presented by Tom Shanahan and David Eck

The College of Performance Management (CPM) has announced the topic and timing for its November webinar. The webinar will discuss the topic of “Maximizing the Competitive Advantage of your Estimating System”. Please join us on this webinar that will lead a discussion on the importance of having a solid estimating system, the Federal Acquisition Regulation (FAR) requirements for adequate estimating system and proposal submissions, and Basis of Estimate (BOE) for each element of the proposal. Cost traceability and compliance are important, but establishing credibility with the use of solid basis of estimates is paramount. It will take place on Thursday, November 20th at 12:00 p.m. U.S. Eastern Time. The webinar is free to CPM members and $25 for non-members. PMI members can earn 1 PDU with the webinar.

This webinar will show how to construct components of the cost volume according to FAR 15-2 as well as demonstrate how to set up for traceability from the lowest level of the basis of estimate, through the intermediate estimate and cost schedules to the highest level element of cost schedule.

Tom Shanahan of ProjStream LLC and David Eck of Dixon Hughes Goodman will lead the discussion on the following topics:

  • Why is it important to have a solid Estimating System?
  • What are the DFARS 252.215-7002 requirements for an Adequate Estimating System?
  • What are the FAR 15.408, Table 15-2 requirements for submitting Cost/Price Proposals
  • What is a BOE?
  • What are the components of a good BOE?
  • What considerations can be made for collecting historical data for estimating purposes?
  • What is Cost Proposal Traceability and why is it important?
  • What are the High Risk Estimating System areas and Top Reported Estimating System Deficiencies?
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David Eck
David has more than 31 years of experience working in the government accounting field. He has extensive knowledge and experience in all aspects of government laws and regulations, including the Federal Acquisition Regulations, individual agency supplements to the FAR, the Truth in Negotiations Act, the Cost Accounting Standards, and the Office of Management and Budget (OMB) Circulars. Prior to working with Dixon Hughes Goodman, David worked over 30 years with the Defense Contract Audit Agency (DCAA) at field, regional and headquarters offices. Over the last several years, he was the Regional Director of DCAA’s Central and Mid-Atlantic Regional Offices and responsible for auditing over 100 major contractors and several thousand smaller contractors. He has participated extensively in the development of changes to the FAR, DFARS, and the OMB Circulars, more recent noting his participation in the development of the new Contractor Business Systems DFARS rule. David was also responsible for development and implementation of DCAA’s contract audit policy, including the Contract Audit Manual and standard audit programs. He led the development of the Parametric Estimating Manual, which contributed significantly to improving estimating techniques to price government contracts. He has worked extensively with DCMA and companies to improve earned value management.

Tom Shanahan, MBA, PMP, EVP
Tom is the founder of ProjStream and is a recognized thought leader and visionary within the project management software industry. Mr. Shanahan has over 16 years of experience in earned value management (EVM), contract administration, scheduling, cost engineering and project management. Tom has a proven track record across multiple industries including Aerospace and Defense, Government, Energy and EPC. Tom has led many successful EVMS implementations and has experience in the validation process. Prior to ProjStream, Tom was in the U.S. Nuclear Navy for six years, and then went to work for DRS Technologies, Inc. in Milwaukee as an engineer and program manager.

Previous Webinars

Webinar No. 19, October 23, 2014, IPM Workshop (IPMW) 2014 Preview

View the Webinar Video

The College of Performance Management (CPM) has announced the topic and timing for a special Preview webinar for the 26th Annual International Integrated Program Management Workshop (IPMW). The webinar will discuss many of the topics from the three day event including Agile + EVM, project performance management and EVM training, and an overview of the practioner led practice symposia.

“This is great chance for people to get a flavor for the incredible program lined up for IPMW 2014,” said Ms. Susan Wood, IPMW 2014 Chair and Immediate Past President of CPM. “Besides that, it will be educational as an introduction to specific areas of earned value management and project management that can Build Reliability and Accountability.

Specific topics covered include:

-EVM Training Overview & IPPM Preview Exam – Bill Mathis, CPIC Solutions
-Practice Symposia Overview – Dale Gillam, SAIC
-Bayesian Parametrics – Dr. Christian Smart, U.S. Missile Defense Agency
-Agile & EVM – Ray Stratton, Management Technologies
-Rolling Wave Planning – Mike Nosbisch, Project Time & Cost, LLC

The 26th Annual International Integrated Program Management Workshop will take place November 3 through November 5, 2014 in Bethesda, MD. The theme of the event is “Building Reliability and Accountability.” The IPM Workshop is the premier annual event for project performance management techniques and earned value management. It offers outstanding training, excellent networking, in-depth sessions with leading experts, workshops, case studies and the opportunity to learn about the latest techniques and tools to improve project performance. It is hosted by the College of Performance Management, the International Cost Estimating and Analysis Association and the National Defense Industrial Association.

Webinar No. 18, October 3, 2014, Building A Credible Performance Measurement Baseline
Presented by Glen B. Alleman, Thomas J. Coonce and Rick A. Price

The College of Performance Management (CPM) has announced the topic and timing for its September Topical Webinar. The webinar will discuss the topic of “Establishing a credible Performance Measurement Baseline, with a risk adjusted Integrated Master Plan and Integrated Master Schedule, starts with the WBS and connects Technical Measures of progress to Earned Value” by Glen B. Alleman, Thomas J. Coonce, and Rick A. Price. It will take place on Thursday, September 25th at 12:00 p.m. U.S. Eastern Time. The webinar is free to CPM members and $25 for non-members. PMI members can earn 1 PDU with the webinar.

EAI-748-C asks us to “objectively assess accomplishments at the work performance level.” As well §3.8 of 748-C tells us “Earned Value is a direct measurement of the quantity of work accomplished. The quality and technical content of work performed is controlled by other processes.”
Without connecting the technical and quality measures to Earned Value, CPI and SPI provide little in the way of assuring the delivered products will actually perform as needed. To provide visibility to integrated cost, schedule, and technical performance, we need more than CPI and SPI. We need measures of the increasing technical maturity of the project’s system elements in units of measure meaningful to the decision makers. Those units include Effectiveness, Performance, all the …ilities, and risk reduction.

This Webinar will show how to construct a risk adjusted Performance Measurement Baseline starting with the WBS. Using the Integrated Master Plan and Integrated Master Schedule to describe the Measures of Effectiveness, Measures of Performance, Technical Performance Measures and reducible risk mitigation’s prepare the program to assess the irreducible risks that impact schedule and cost. Using Monte Carlo Simulation, these risk are mitigated with schedule reserve.

The webinar provides the listener with the steps needed to “connect the dots” between technical performance and Earned Value performance currently missing in EAI-748-C. With these connections the probability of program success is increased through leading indicators in units of measure meaningful to the decision makers.

Webinar No. 17, August 28, 2014, Establishing a Program Decision Framework
Presented by Russ Martinelli

Program managers are faced with having to make thousands of decisions during the course of a program. Some of these decisions will be strategic in nature such as what key partnerships or alliances to engage in, some will be tactical in nature such as how many prototype designs to build, and some will be operational in nature such as how to best communicate program progress to key stakeholders and governing bodies.

In this presentation, Russ Martinelli describes the need for a robust decision framework to organize and guide the decision-making process on a program. In particular, he will describe three key attributes of a robust decision framework needed for a program. The decision framework must: 1) focus on the primary outcome of a program – delivering business results, 2) encompass the two aspects of a decision – making the decision and implementing the decision, and 3) be designed to sustain multiple project-level methodologies – agile, waterfall, concurrent development, and everything in-between.

Additionally, a robust decision process must provide the flexibility necessary to enable an adaptive management process that allows for changes in the program as new information comes in, and at the same time, provide anchors to align stakeholders on the critical business decisions necessary to successfully manage a program. Russ will describe his approach for establishing good decision-making boundary conditions.

Webinar No. 16, July 31, 2014, Introduction to Earned Value
Presented by Gary Humphreys

Gary Humphreys will present an introductory session on the concept of earned value as a foundation for designing, implementing or testing the implementation of an Earned Value Management System (EVMS). Gary C. Humphreys is chief executive officer of Humphreys & Associates, Inc. As a consultant, Mr. Humphreys has provided technical support in all phases of project management to clients in the United States, Sweden, Australia, England, Holland and other countries. He has served as chairman of the National Defense Industrial Association (NDIA) Integrated Program Management Division (IPMD) formerly Program Management Systems Subcommittee (PMSC), and president and chairman of the board of the Performance Management Association, which is currently the College of Performance Management (CPM).

Webinar No. 15, June 25, 2014, Agile Earned Value: Rigor Meets Flexibility
Presented by Luis Contreras

IT/Software system projects are notorious for delays and overruns—as are many large, intricate, and risky projects that employ a full EVMS. While IT/Software Programs may or may not utilize Agile methodology, the root causes include more than the project management approach and come down to requirements (mis)management, scope creep, unfortunate government acquisition management incentives, unfortunate contractor awards or incentives for project execution, conflicting stakeholder/contractor incentives, and more. EV’s baseline-driven approach combined with Agile’s iterative approach can work together. A multi-faceted approach to Agile implementations is especially beneficial to government software development, as line of attack combines the flexibility of Agile with the rigor of performance reporting and metrics, while also reflecting velocity of the development scope.

Webinar, May 8, 2014 – EVM World Announces Preview Webinar

This webinar will discuss the upcoming EVM World 2014 Workshop to be held in San Antonio, TX May 21-23. The workshop includes training on earned value management, implementing earned value management, practice symposia’s and tools tracks. It will also cover a description of all activities and events that will be held during this annual international workshop. The webinar will be educational as an introduction to specific areas of earned value management and project management that can “Fuel the Value of Project Performance.

Webinar No. 14, March 27, 2014 with Dr. David Hulett

Decision trees help organizations choose between alternative project management strategies when the results of such actions are uncertain. For example, should we use the low-price bidder when delivery and quality are uncertain? Or should we adopt a state-of-the-art technology if we may not know how to do this?

The webinar provides an overview of using decision trees for decision analysis and goes through a simplified real-world example of using decision trees for selecting a vendor. The webinar describes the steps needed to build the decision tree model, the inputs required and how to make a decision based on the risk attitude of the organization, whether risk-averse or risk-tolerant. The webinar finishes with a discussion on the role of sensitivity analysis and Monte Carlo simulations to help better understand the results of the decision tree model.

Webinar No. 13, February 27, 2014 with Robert Van De Velde, PhD

Earned Schedule for Agile projects (AgileES) combines the speed and responsiveness of Agile with the accuracy and control of Earned Schedule. AgileES adds value to burn charts and other tools commonly used for assessing Agile schedule performance. Applying Earned Schedule to Agile projects is not without controversy, but its relevance has strong, objective proof. Earned Schedule is a valuable addition to the Agile tool kit today, and it is the spring board for further innovation in the future.

The webinar elaborates AgileES concepts and their value-add for Agile projects, illustrating both with a real-life Agile project. It uses math to further demonstrate the validity of Earned Schedule for Agile projects. The webinar then describes five practical steps for implementing Earned Schedule on your project, and it identifies implementation challenges and how to address them. The webinar finishes by outlining future extensions to the technique.

Webinar No. 12, January 23, 2014 with R.M.”Ric” Brock

The webinar will discuss the importance of proper EV management of contract research organizations for clinical trials, by R. M. “Ric” Brock, Engagement Director for Humphreys and Associates.
Most Pharmaceutical and Biological Technology companies employ Contract Research Organizations (CRO) to manage and conduct clinical trials/studies. How these trials are planned, tracked, and controlled are critical to effective project management regardless of what level of Earned Value requirements are used to manage the contract, whether full ANSI/EIA Standard-748 or the BARDA 7 Principles of Earned Value Management Tier 2 System Implementation. Knowledgeable and expert EV execution is critical. This Webinar will discuss the importance of proper subcontractor planning and management in an Earned Value environment.

Webinar No. 11, December 19, 2013 with Rich Plumery
Strategic Management of Actionable Risk-critical Tasks, Events and Resources (SMARTER)

This webinar will focus on maximizing the value and clarity of information produced by project performance information systems to tell the project’s story. This will be accomplished by demonstrating how to refine the accuracy of the Earned Value indices with techniques that are applicable to most projects. When these refinements are combined with an added focus on the project’s risk critical elements and increased frequency of measurement to ensure actionable data, it provides a best value solution to project performance measurement. Additionally, this paper will demonstrate how to use a unique graph to tell the project’s story more accurately through the correlation of the refined Earned Value indices. Learn to manage and measure project performance using “SMARTER” techniques.

Webinar No. 10, November 14, 2013 with Eleanor Haupt
“Introduction to EVM: Concepts of Analysis”

Proper management use of EVM data by the project team can be the deciding factor in whether a project fails or is delivered on time and within cost. However, proper use depends on effective and tailored analysis by the team. Effective analysis considers all impacts, considers all courses of action, synthesizes an integrated solution and action plan, and allows informed decisions.

This webinar will introduce the basic concepts of analyzing past performance and projecting future performance using the framework of an analysis roadmap. The basic metrics and variances are reviewed in this webinar, followed by guidelines on interpreting trends and correlating various performance metrics. Guidance will also be provided on reviewing data integrity and assessing the realism of the estimate at completion. The webinar will wrap up with ideas for engaging the entire project team in earned value analysis.

Webinar No. 9, September 12, 2013 with Glen Alleman
“Connecting Agile with Earned Value Management”

Connecting Agile with Earned Value Management programs is straight forward when following these guidelines. This talk will show you how to make those connections, how to apply the principles and practices of Agile, and how to use your exiting Earned Value Management processes to better advantage for improved program performance. This webinar includes an overview of Agile software development practices and the minimal 11 Guidelines of EIA-748-C.

Webinar No. 8, August 15, 2013 12:00 EDT with Tony Barrett
“A Comparison of Earned Value Management System (EVMS) Standards”

Currently there are at least four, recognized standards for setting up and operating an organization’s Earned Value Management System (EVMS).  They are the American ANSI/EIA 748, the Australian AS 4817, the Program Management Institute’s (PMI’s) Practice Standard for Earned Value Mangement (EVM), and the US Government Accountability Office’s (GAO’s) combined Cost Estimating and Scheduling Guides.  All of these standards have their strengths and weaknesses.  In this presentation, you will receive top-level guidance to the following question: Which EVMS Standard should I consider as a starting point for my organization?  This guidance will also give answers to the following questions:

  • What is an EVMS?
  • What is ANSI/EIA 748?
  • What is AS 4817?
  • What is PMI’s Practice Standard for EVM?
  • What are the Combined GAO Cost Estimating and Scheduling Guides
  • What are the relative strengths and weaknesses of these EVMS Standards when compared to each other?

Webinar No. 7, July 19, 2013 12:00 EDT with Gordon M. Kranz
“Earned Value Management: A Beacon in the Cloud of Program Execution”

This webinar will discuss the use of EVM as a program management tool that provides data indicators that can be used by all members of the program team to proactively make decisions throughout the program lifecycle. Central in the discussion is the importance of upfront planning and the use of the Integrated Master Plan and Work Breakdown Structure to establish program expectations and identify success criteria.

Webinar No. 6, June 28, 2013 12:00 EDT with Eleanor Haupt
“An Introduction to EVM”

This webinar will describe the essential concepts and terms of earned value management (EVM).  The material begins with a broad explanation of EVM and explains what EVM is, where and when it is applied, why it is applied, primary steps, and the benefits.  Basic concepts are explained, using easy to understand terms and simple examples.

Webinar No. 5, May 9, 2013 with Barry Schuler
EVM World 2013 Preview

Webinar No. 4, April 18, 2013 with David Hulett
“Integrated Cost-Schedule in Risk Analysis”

The Risk Drive Approach to Project Schedule Risk Analysis

Webinar No. 3 March 21, 2013 with Mark Infanti
“Understanding CAM Requirements for Subcontract EV flow down and Management”

Subcontract CAMs must understand the “what and why” of the subcontracted work to forecast the impact on their program.  Subcontract plans then must become part of the CAP.  It also means that if the subcontractor’s data is wrong, it is the CAM’s fault, as the manager. This presentation provides guidance for planning subcontract work.

Webinar No. 2 September 5, 2012 with Tony Finefield
“ANSI EIA 748-B, Earned Value Management Guidelines”

The American National Standards Institute (ANSI), in May 1998, approved ANSI/EIA-748-1998, Earned Value Management Systems.  This standard is the culmination of efforts by a number of industry associations, including the National Defense Industrial Association, to document and describe “the qualities and operational characteristics of an integrated management system using earned value analysis methods without mandating detail system characteristics.”  The document defines 32 Guidelines for use in establishing and applying an Earned Value Management System (EVMS) along with a discussion section that provides general guidance on their use.  The Standard has been updated twice and is currently undergoing review for the third revision.

Mr. Finefield will discuss the 5 Guidelines focused on Organization; the 10 Guidelines that address Planning, Scheduling, and Budgeting; the 6 Accounting Considerations Guidelines; the 6 Analysis and Management Reports Guidelines; and the 5 Guidelines that define Revisions and Data Maintenance.

The presenter will discuss each guideline in terms of the generic requirement described, how this requirement is discussed in the ANSI Standard and, based on his extensive background in reviewing both approved and proposed EVM Systems, some of the “dos and don’ts” involved in their application.

Webinar No. 1 August 8, 2012 with Neil Albert,
Vice Chairman of MCR, LLC
“Developing and Understanding the Purpose of Work Breakdown Structures”

The Work Breakdown Structure (WBS) is a critical part of managing and planning any project.  The development of the WBS is critical to ensure that all members of the team, both industry and government, can communicate and coordinate their activities.  The WBS is the best tool for ensuring consistency and focus on the project.   This presentation will discuss the key attributes of a good WBS in scoping and planning of projects.  The presentation will provide the generally accepted concepts of the use and application of the WBS as well as why it is often misunderstood and not used as it should for maximum effectiveness.  The presentation will also discuss the fundamentals of the WBS including considerations in the development as well as examples of the uses the WBS for project management, engineering, cost analysis, EVM, and data collection.

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